Forms
EMPLOYEE
TRAVEL REIMBURSEMENT
MISCELLANEOUS
EMPLOYEE REIMBURSEMENT
EMPLOYEE
HOSPITALITY REIMBURSEMENT
Frequently
Asked Questions
1. What
does a person need to have to be reimbursed?
Original
receipts, budget number and justification (Who, What, When,
Where, Why) are needed for reimbursements. Don’t
forget to sign your reimbursement form!
2.
How will a person be reimbursed for meal expenses?
Significant
changes have been made to the University's Travel Policy
to incorporate changes impacting the reimbursement of travel
meals. All changes are effective for business travel commencing
on or after, January 1, 2006. The policy is available at: http://www.fpd.finop.umn.edu/groups/ppd/documents/policy/Travel.cfm#450
Employees
traveling on University business (overnight) will be reimbursed
for actual meal expenses up to, but not exceeding, the
Federal State Department (GSA) Per Diem daily amounts.
Currently, rates vary by city, county, and country. Travelers
must not exceed the maximum meal rate for the city/county/country
where their meal was purchased. For information on the
Per Diem in the city/county/country in which you will be
traveling please click ont he links below.
Domestic
Rates International
Rates
Employees
traveling on University business (extended day travel)
will not be reimbursed for meal expenses if travel is within
12 hours and does not include an overnight stay. Click
on the policy link above for more details.
If you claim the maximum per diem, you
must certify that your actual expenses met or
exceeded the per diem. Receipts for hospitality are required however reciepts for meals while traveling
and for group meetings are not required, even if the meals
exceed $25.
3. What should someone do about a lost receipt?
If you
lose a receipt, please use an in
lieu of form to account for the expenditure.
4.
Who should prepare the reimbursement?
You can
prepare your own reimbursement form with the link above
and the accompanying instructions.
5.
Where should the reimbursement be turned in?
Reimbursement
forms should be given to Vino Ambrose in 141 Smith during regular business
hours. Please double check that you’ve signed the
form.
6.
How long will it take to get a check?
The reimbursement
will take approximately 2 weeks to process.
7.
Can someone check on the status of the reimbursement?
You can
check on the status of your reimbursement at the University
of Minnesota Employee One Stop web site.
8.
Where will the check be sent?
If you
have direct deposit, the reimbursement will be deposited
to that account. For those who do not have direct deposit,
the reimbursement will be mailed to the address provided
on the reimbursement form.
|
